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For a list of past, present, and possible Internship Sponsors, visit the MES Internship Contact List. A list of currently available Internships and general Internship resources may also be found on the Links page of the MES Web site. The Internship Report Preparation Guide consists of the following sections (to go directly to a specific section, click on the section title): ARRANGEMENT OF MANUSCRIPT - THESIS APPROACH ARRANGEMENT OF MANUSCRIPT - PORTFOLIO APPROACH
Selection of Internship In consultation with the Internship Committee (comprised of an Internship Advisor - who may also be the student's original Academic Advisor - and two additional faculty advisors), the student determines and coordinates an internship that best meets his/her needs. Internship Committee Proposal Approval Meeting Prior to the start of the Internship, the student must discuss and define the purpose of the Internship with his/her committee. The student will submit a proposal (see MES Internship Proposal guidelines) to committee members for their review, culminating in an Internship Committee Proposal Approval Meeting. This proposal will provide the background information necessary for committee members to advise the student about how to approach his/her internship, as well as what format his/her Internship Report will take (thesis or portfolio). Internship Committee Meeting Within one month of completion of the internship, the student should organize a follow-up Internship Completion Meeting with his/her committee in order to inventory the requirements of the Internship Report, and to provide guidance for its preparation. It is recommended that the student plan to complete the Internship Report one month after the date of the Internship Completion Meeting. One month prior to the Internship Presentation and Defense, the student should submit his/her final Internship Report to his/her committee. This Internship Presentation and Defense will provide an opportunity for the student to place in context and review his/her internship experience with his/her committee members and other interested faculty and students. If the committee determines that the internship requirements designated at any previous time have not been met, they may require that the student remediate to fulfill these requirements. For example, the committee could require the student to complete an additional literature review, relevant to the internship. Internship Report Presentation and Defense The steps toward the conclusion of the Internship Report Presentation and Defense process include:
One possible timeline for the Spring 2008 semester might be:
Introduction to the Manuscript Format (return to top) The submission of your Internship Report is one of the last steps in the program leading to the completion of the MES degree. The report is a scholarly statement of the results of the student's internship work. The Master of Environmental Studies (MES) Program (Graduate Studies) has established guidelines for uniformity in the format of the manuscript. These guidelines were designed to ensure that all papers were high in quality and consistent in the arrangement of the contents. The Internship Report must be a professionally finished work in format, style, spelling and appearance, as the finished document reflects on both the student and the University. The format of the manuscript should be consistent with the guidelines presented herein. Failure to follow these instructions may result in either rejection of your Internship Report or an instruction to revise it. There are several approaches to writing an Internship Report. This Internship Handbook provides sample formats for MES Internship Reports. Some formats follow a structure similar to a traditional thesis; others follow a portfolio approach. The thesis style is appropriate for a student who has worked on a single focused project or research activity and/or is examining a specific academic issue in the context of the practical internship experience. In almost all cases, Internship Reports follow the thesis style format. The portfolio approach is appropriate for a student who has been involved in a several discrete activities during his/her internship. Each student must seek the advice of his/her Internship Committee (which is comprised of a Faculty Primary Advisor, Two Faculty Advisors, and an Internship Sponsor Advisor) as to which format best suits him/her. This decision should be made during the proposal stage of the Internship process.
Arrangement of Manuscript - Thesis Approach (return to top) 1. Title / Approval Page One original title page, prepared in the same format as the attached sample (see the end of this document), must be submitted with the original signatures of all members of the Internship Report Committee. (There must be at least three members of your committee, members of the MES Program faculty, and the committee must be approved by the Program Director.) The title page is numbered i, but the page number is not displayed. The date on the title page will depend on the semester you will receive your degree. 2. Table of Contents Both reports are expected to have a Table of Contents for the convenience of the reader. If plates or illustrations (i.e. maps, diagrams, charts, photographs, etc.) are scattered throughout the text, include a separate List of Figures or Table of Illustrations after the Table of Contents. 3. Abstract An abstract must be included with each copy of your internship report. The abstract must (a) state the problem or problems that you worked on; (b) describe your activities; (c) summarize the findings. Limit it to 350 words (about 2,450 characters) in length. The abstract should include your name and internship report title. It should be double-spaced, using only one side of the paper, and should be within the internship report margin requirements. The abstract must adhere to the 350 word limit. Its pages should be assigned a place in the small Roman number sequence for the preliminary pages, but the numbers should not be displayed on the abstract pages themselves. 4. Dedication and/or Acknowledgements If you wish, you may include a page with a brief note of dedication or acknowledgment of help received from particular persons. (See Section 11 under Preparation of Final Copies, Published Material regarding acknowledgment for published material). The pages of this section should be assigned a place in the small Roman number sequence for the preliminary pages, and the numbers should be displayed on the pages in the usual way (centered in the bottom margin). 5. Text The format for the text of the thesis-style Internship Report follows. Its first page, typically the first page of either an introduction or a first chapter, should be numbered “1” in Arabic numerals. a. Introduction The purpose of the Introduction is to introduce the reader to the problem. The Introduction is a concise statement of the problem and an outline of the scope, aim, and nature of the research. Mention of the previous literature should be included here. b. Literature Review A review of the literature pertinent to the subject should be discussed and used to provide context for the internship report. c. Materials/Data and Methods The purpose of the Materials and Methods is to recount, in a concise manner, the materials and/or data and methods employed in the research. It should also include sufficient information so that the study could be repeated. Care should be exercised not to include superfluous information. Also, extreme caution must be used to avoid including results and/or conclusions. Specimens or data deposited in a museum or library should be cited here. d. Results The results reflect the findings of the student's investigation only, not the findings of other researchers in the area. This is a summarized form of extensive data that may appear in the figures, tables and/or appendices. e. Discussion The Discussion section is for an analysis of the data acquired. In this section, the student may draw comparisons with findings of other researchers in the field or even speculate to some degree and, if appropriate, suggest additional research. f. Summary or Conclusion The Summary or Conclusion is a final brief statement which draws together the objectives and findings of the entire research project. Care should be exercised to draw conclusions pertinent to the problem and to avoid personal bias. 6. Literature Cited The style and format of this section will ordinarily depend on the practice of the journal to which the paper based on the internship report is submitted. See Style suggestion section. In general, the guidelines of the CBE Style Manual or the Chicago Manual of Style should be followed. 7. Appendices A last section may contain supporting data for the text in the form of one or more appendices. Examples of appendix material are data sheets, questionnaire samples, illustrations, maps, charts, etc. If the appended data should include oversize illustrations or maps several alternative methods of inclusion are available.
Arrangement of Manuscript - Portfolio Approach (return to top) 1. Title/Approval Page One original title page, prepared in the same format as the attached sample (see page 31), must be submitted with the original signatures of all members of the Internship Report Committee. (There must be at least three members of your committee, a majority of them must be members of the Environmental Studies faculty, and the committee must be approved by a Program Director.) The title page is numbered i, but the page number is not displayed. The date on the title page will depend on the semester you will receive your degree. 2. Table of Contents Both reports are expected to have a Table of Contents for the convenience of the reader. If plates or illustrations (i.e. maps, diagrams, charts, photographs, etc.) are scattered throughout the text, include a separate List of Figures or Table of Illustrations after the Table of Contents. 3. Abstract An abstract must be included with each copy of your internship report. The abstract must (a) state the problem or problems that you worked on; (b) describe your activities; and (c) summarize the findings. Limit it to 350 words (about 2,450 characters) in length. The abstract should include your name and internship report title. It should be double-spaced, using only one side of the paper, and should be within the internship report margin requirements. The abstract must adhere to the 350 word limit. Its pages should be assigned a place in the small Roman number sequence for the preliminary pages, but the numbers should not be displayed on the abstract pages themselves. 4. Dedication and/or Acknowledgements If you wish, you may include a page with a brief note of dedication or acknowledgment of help received from particular persons. (See Section 11 under Preparation of Final Copies, Published Material regarding acknowledgment for published material). The pages of this section should be assigned a place in the small Roman number sequence for the preliminary pages, and the numbers should be displayed on the pages in the usual way (centered in the bottom margin). 5. Chapters Each project that you worked on should have its own chapter. Therefore, there should be several chapters in your report, and each chapter should conform to the following format:
7. Appendices A last section may contain supporting data for the text in the form of one or more appendices. Examples of appendix material are data sheets, questionnaire samples, illustrations, maps, charts, etc. If the appended data should include oversize illustrations or maps, several alternative methods of inclusion are available.
Preparation of Final Copies of the Internship Report (return to top) 1. Number of Copies Each candidate shall submit the original and two (2) complete and signed, bound (you may have them bound at a local copy shop), copies of his/her Internship Report to the MES Program Office. The copies will be distributed as follows:
2. Paper The original Internship Report must be printed on standard size, white, 8-1/2 x 11 inches, unpunched, non-glossy, non-textured acid-free paper of twenty (20) pound weight, 100% rag content. The two (2) copies must be clean photocopies on at least 20% rag content, acid-free paper. (Your internship report will be on file for a time that may stretch into hundreds of years, and acid-free paper is essential to prevent premature deterioration.) Only one side of the paper may be used. Erasable bond types of paper are not permitted. The paper must be of the appropriate grade, acid-free, plain white, with no ragged edges. A laser printer is recommended. 3. Fonts No particular choice of font or typeface is mandated; any clearly legible font that is not ornate or fancy, in a size between 10 and 12 points, is acceptable. However, fonts should not be mixed inappropriately. Consistency of the font is vital. Scientific names of genera and species should be underlined or printed in true italics. Either underlining or italic typeface may be used for purposes of emphasis or for distinguishing section headings. 4. Corrections Make corrections with the greatest care. 5. Spacing Use double spacing throughout except in footnotes, indented quotations set off from the text, bibliography entries of more than one line, and materials such as captions or tables and appendices of data. 6. Margins Every page of the internship report must be kept within margins set as follows: A minimum margin of 1-1/2 inches (for binding purposes) on the left side of the page; 1 inch at the right side; 1-1/4 inches at the top and bottom of the page. Any page submitted with less than the minimum margins will be rejected. 7. Justification and Hyphenation The internship report will have a straight-line left margin and a ragged right margin, with no word of the text less than one inch from the right edge of the paper, nor even a single letter of a word. The right margin may be justified (straight) if this improves appearance and legibility. Each paragraph must be indented five (5) spaces. Do not end a line of a page with a hyphen. 8. Pagination All pages except the title page, copyright page, and abstract page are numbered. This includes full page photographs, charts and graphs, the bibliography, and appendices. For the preliminary pages, use small Roman numerals (ii, iii, etc.). Page i is the title page, but the page number is not printed on this page. Page ii is the copyright page or a blank page (showing no page number) if you are not copyrighting your work. The Table of Contents follows the copyright page (or blank page if you are not copyrighting) and is numbered with the page number(s) displayed. The abstract follows and is numbered, but the page number(s) will not be displayed. The first item on the Table of Contents list will be the Abstract. This will be followed by any dedication or acknowledgment section you may wish to include. This is numbered in the small Roman series, with the page numbers displayed. The remainder of the internship report is numbered with Arabic numerals (1, 2, etc.). The page numbers that are displayed must be centered at the bottom of each page, within the bottom margin. Note that no words, punctuation, or diacritics of any kind accompany the page number: it says “4”, not “-4-” or “4.” or “Page 4”.
Deadline for Final Submission (return to top) All candidates for a degree must submit the original and all copies of their final Internship Report to the MES Program Office by 5 p.m. of the thesis deadline date for the semester you wish to receive the degree (the Graduate School Office can provide this date).
SAMPLE INTERNSHIP TITLE PAGE (return to top)
ENVIRONMENTAL EFFECTS OF STRESS AND FATIGUE ON GRADUATE STUDENTS
An internship report submitted in partial satisfaction of the requirements for the degree of
MASTER OF SCIENCE
in
ENVIRONMENTAL STUDIES
by
Mary Jane Smith March 2007
The Internship report of Mary Jane Smith is approved: __________________________________________ James Stewart, Internship Supervisor
__________________________________________ Professor Rachel Carson, Primary Advisor
__________________________________________ Professor Aldo Leopold
__________________________________________ Professor Ima Fish |
