AP CREDIT DECLINE REQUEST [back to top]

Occasionally students decide they do not want the Advanced Placement Credit they have earned. In these cases,students may decline the credit by filling in the form below, then forwarding the completed form to the Registrar's Office.

You may print this form to submit it as a hard copy to the Registrar's Office(completed).

The normal course load for degree candidates in the fall and spring semesters is 14-17 credit hours. Enrollment in courses totaling more than 18 credit hours requires special permission from the Registrar's Office. This permission must be obtained before registration for the semester in which the overload is to be carried. Failure to obtain permission may result in cancellation of courses to reduce the load to 18 hours. Students may take only one course during Maymester. Students are advised to take no more than two courses concurrently during any of the other summer terms. Taking more than two courses concurrently is considered an overload. Students with a cumulative GPA of 3.0 or less are advised against taking an overload. Students with a cumulative or major GPA of 2.0 or less are strongly advised against taking an overload.

You may print the Overload Request For Fall or Spring Semester form to submit it as a hard copy (completed).

The Student Information System (SIS) of the College of Charleston computer system holds an inventory of previously transferred courses to this institution. Should a student wish to take a course at another school for transfer credit to the College of Charleston, that student should come to the Undergraduate Academic Services office to access this inventory. At that time, assistance will be given regarding regulations on senior year coursework and evaluation of credits for courses not on the inventory.

Petition to take Senior Courses Elsewhere Form:
(Hours earned + Currently Enrolled Hours > 87)

This form should be used by seniors who want to take a course or courses during their senior year away from the College of Charleston. Approval is required, by signature, from both the major department chair and the director of Undergraduate Academic Services. They can approve up to seven (7) of the last thirty seven credit hours; eight (8) hours if two laboratory courses are involved. Otherwise, the student must petition the Faculty Committee on Academic Standards, in writing, explaining the reason for the exception, complete the Petition to Take SENIOR YEAR Courses Elsewhere and provide a plan of study to the completion of the degree.

Course Elsewhere Form: 
(Hours Earned + Currently Enrolled Hours < 87)

This form should be used by students who wish to receive College of Charleston credit for courses at another institution not within the City of Charleston higher education affiliation. Before registering for the courses, the student should check the transfer course inventory in the Undergraduate Academic Services office. If the course is not in the transfer course inventory with prior approval, then the student must provide a course description from the current catalog of the institution where work is to be done, and obtain written approval from the chair of the appropriate academic department at the College of Charleston. Acceptance of credit for an approved course will become final only when the Registrar at the College of Charleston receives an official transcript for the completed coursework. [Print Course Elsewhere form]

Should a student wish to take a fall or spring term off from school that student should apply for a Leave of Absence (LOA) from the Undergraduate Academic Services office. Normally, the student's cumulative GPA must be over a 2.00 to have an LOA. This application must be processed prior to the end of the 6th week of classes (the end of the "W" period). For those students who will be going on any type of study abroad or exchange program, the Leave of Absence is coordinated through the Office of International Education and Programs. When official leave is granted, students need not apply for readmission. [Request For Leave Of Absence] You may print this form to submit it as a hard copy or send it electronically.

You may print this form to submit it as a hard copy.

Request for Change of Exam Date/Time [back to top]

Examinations must be taken at the time scheduled except when two or more exams as scheduled simultaneously or the student has three or more exams within a 24-hour period. Permission to reschedule one exam may be obtained from the Registrar's Office with written permission of the instructor and must be obtained prior to the first day of exams.

You may print this form to submit it as a hard copy to the Registrar's Office(completed) along with any relevant documentation.

Students readmitted to the College of Charleston after an absence of three or more years may choose to have their previous College of Charleston record treated as transfer credit if they achieve a GPA of 2.50 or better upon completion of their first 15 semester hours earned after their return. Previous work at the College will remain on the students' permanent records; however, only course work completed since readmission will be used to calculate their cumulative GPA. Students choosing this option should request it in writing once the 15 semester hours are completed. Note: Students who choose to apply the three-year transfer option to their record should be aware that any D course work done prior to readmission will not count toward graduation. For the purpose of calculating GPA for graduation with honors, all course work taken at the College of Charleston will be included in that calculation. [Request for Three-Year Transfer Option] You may either print this form to submit it as a hard copy (completed) or you may send it electronically (completed).

Occasionally students decide they do not want the Transfer Credit they have earned. In these cases,students may decline the credit by filling in the form below, then forwarding the completed form to the Registrar's Office.

You may print this form to submit it as a hard copy.

WITHDRAWAL FROM A CLASS (es) WITH NO GRADE PENALTY ("W" GRADE): Before the "W" deadline (approximately 6 weeks into regurlary scheduled courses) students may voluntarily withdraw from individual courses and/or labs until the official withdrawal deadline for the semester through Cougar Trail on the web, or by submitting the required paper work to the Registrar's Office. Withdrawal deadlines are posted on the academic calendar for every term.

After the "W" Date: Withdrawals are processed through the Undergraduate Academic Services Office. Students may withdraw from course(es) after this deadline with the grade of "W" only with permission of the director of Undergraduate Academic Services and the professor teaching the course. This permission will be granted only if continued enrollment in the course would be detrimental to the student's health or if extenuating circumstances prevent the student's continued enrollment. Students may pick up forms to petition for withdrawal after the deadline through the Undergraduate Academic Services Office, or they may print the forms [Petition for Withdrawal After Official Withdrawl Deadline ] from here and submit completed hard copies, personal statement and supporting documentation to the Office of Undergraduate Academic Services Office.

Should a student decide to leave the College of Charleston permanently, that student is encouraged to formally withdraw through the Undergraduate Academic Services. Once processed, the appropriate offices are then notified by E-mail of the action taken. Students may decide to withdraw from the College for a variety of reasons. If there are documented extenuating circumstances, a student may obtain an involuntary withdrawal/emergency leave from all courses with the approval of the director of Undergraduate Academic Services office and the student's professors. Before a student is allowed to officially withdraw, appropriate arrangements must be made with the offices of the Treasurer, Financial Assistance, and Residence Life to ensure that all obligations to the College have been satisfied. [Print the Student Withdrawal Form] or Send Your Request Electronically.

Note: If the student is enrolled in classes, the process for withdrawal from a class must also be used for every class, except in a medical emergency.  In the case of a medical emergency, the Undergraduate Academic Services must be contacted, and documentation must be provided.

INFORMATION RELEASE FORM [top of page]

The student authorizes Undergraduate Academic Services to discuss the student's academic record and related issues with the designated parties. [Print the Information Release Form].

Last Update: March 20, 2007