Checklist for Offering PDE Courses
College of Charleston

A printable version (.doc)

At any time during the process, please call or e-mail Elizabeth at granthame@cofc.edu with questions. Allow OPDE a minimum of one month lead time prior to course starting date.

For new course/instructor approval:

• Syllabus developed which follow required format and policies


• Instructor credentials, including resume with specific course work, a self letter stating specific qualification, two current letters of recommendation, and an official copy of graduate transcripts.
  
• Course initiator sends request in writing to PDE Director and Assistant for Administration and Public Relations for course credit through the College of Charleston , specifying the course name, instructor and method of payment. Syllabus and instructor credentials (official copy of transcripts, resume, self letter, and two current letters of recommendation) submitted to PDE Director or Assistant at the time of the request.
  
• PDE Director or Assistant for Administration and Public Relations notifies initiator by phone, e-mail or letter when course/instructor has been approved.
  
• Enrollment forms, contracts, etc., with instructions, are mailed to course initiator or instructor from OPDE once the course is approved for credit.
  
• Course begins

Note: Both course and adjuncts are approved for a period of 2 years to ensure quality of the program. Once the 2 year period is up, the course and adjunct will need to be re-approved by the Administrative Council.

For Course/instructor previously approved:

• Syllabus is updated with changes: new dates, location, etc.
  
• Syllabus must be routed every two years for Administrative Council re-approval to ensure quality of the course requirements. Revisions may be necessary. Check with OPDE for re-approval date and what is needed for re-approval.
  
• Instructor updates resume
  
• Instructor must update entire file with resume, self letter, and two current letters of recommendation every two years.
  
• Course initiator sends request in writing to PDE Director or Assistant for Administration and Public Relation for course credit through the College of Charleston , specifying course, instructor and method of payment. Updated syllabus and instructor credentials submitted to PDE Director at the time of the request.
  
• Enrollment forms, contracts, etc., with directions are mailed to course initiator from OPDE.
  
• Course begins

Which forms to Use - because of official college policies, some forms are not downloadable and must be retrieved by directly contacting the OPDE office at 843-953-7651 or via Cougar Trail.

• Transcript request form – This form enables PDE students to request their course credit earned to be sent to their school, district, other institution, or Office of Teacher Recertification.
  
• Course enrollment form – This form is completed as a requirement to enroll in a course for graduate credit with the College of Charleston . Teachers must attach a copy of their teaching certificate to the enrollment form at the time of registration.
  
• Course evaluation form – This form is to be completed by PDE course participants and mailed to the Office of Professional Development in Education.

Contracts – The following contracts are required to specify obligations between the course initiator and the College of Charleston .

• Course contract – This contract is generated between the course initiator and the College of Charleston for payment of course credit awarded to participants enrolled in the course by the college.
  
• Instructor contract - This contract is generated between the course instructor and the Office of Professional Development to facilitate payment to the instructor by the College of Charleston for course instruction.
  
• Change of grade form – Instructors needing to make a grade change for a student enrolled in a contract course through the College of Charleston are required to complete the form and return to the Director of PDE for approval.
  
• Addition to Class Roll form – In the case of additional enrollment after the registration ends, the course instructor must report additional students using this form and return to the Director of PDE for assurance of course credit to those additional participants.
  
• Withdrawal forms – This form is used if a student no longer wants to take the course they are enrolled in. The withdrawal process must be started before 40% of the class meetings have been held.
  
• Late Withdrawal Form – If more than 40% of the classes have been held, students must formally request a late withdrawal using the late withdrawal form. The grade of “W” may not be awarded after this date except by special permission of the Dean of Graduate Studies, and only in those cases when continued enrollment in the course would be detrimental to the student's health or has been made impossible by circumstances beyond the student's control. The withdrawal requires approval of the instructor.