Project Timeline
The costs associated with the purchase of a Learning Management System necessitates the involvement of the State Procurement Office in Columbia. Independent operation of such an outside agency makes it difficult to place exact dates on the procurement process. The following timeline is a general guideline.
Phase I - Needs Assessment/Literature Review
Spring 2006
- Conduct needs assessment on campus
Fall 2007
- Conduct literature review for best practice
Phase II - Marketing
Spring 2008
- Communicate survey results to campus
- Announce plan to replace WebCT to campus
Phase III - Procurement Process
Fall 2007
- Obtain RFP procedures and timeline
Spring 2008
- Hold vendor presentations
- Hold "Town Meetings" for communication with campus
- Gather feedback from campus community attending demonstrations
- Create list of desired program components based on faculty input and research
- Conduct the steps in the solicitation process (this timeline may vary depending on the amount of time needed by the State Procurement Office)
- Identify and invite evaluation team
- Create RFP solicitation
- Send RFP to Columbia for processing and bid receipt
Summer 2008
- Continue Solicitation Process
- Review Bids (late May/early June)
- Issue Intent to Award
- Award Bid
Phase IV - Implementation/Training
Spring 2008
- Develop the installation/implementation plan
- Select Beta Test group
Summer 2008
- Purchase LMS
- Schedule and conduct "Train the Trainer" workshop (includes Beta Test group)
- Train the LMS administrator
Fall 2008
- Purchase required hardware
- Install OS, LMS
- Connect LMS to SIS
- Begin teaching with new LMS (Beta Test group only)
- Conduct training sessions for faculty-at-large
Spring 2009
- Open new LMS to all faculty
- Conduct training sessions for faculty-at-large
- Run both systems (new LMS and WebCT 4.1) in tandem
Summer 2009
- Run both systems in tandem
- Halt creation of WebCT 4.1 NEW faculty accounts
- Conduct training sessions for faculty-at-large
Fall 2009
- Run both systems in tandem
- Conduct training sessions for faculty-at-large
Spring 2010
- Halt all usage of WebCT 4.1
- Begin full usage of the new LMS only
- Conduct training sessions for faculty-at-large
Summer 2010
- Conduct training sessions for faculty-at-large
Phase V - Evaluation
- Survey faculty use of LMS
- Evaluate existing WebCT users as they change to new LMS
- Evaluate Beta Test group
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