Submitting Midterm and Final Grades via WebCT

If you keep your grades in the WebCT gradebook you can submit your midterm and final grades directly from WebCT. This is only beneficial if you use the gradebook within WebCT to store your grades. If you use an external gradebook (Excel, Micrograde, paper) then you will still want to use Cougar Trail to submit your grades.

There are a few things to note if you choose to submit grades via WebCT:

• Grades can only be exported once per student. If a grade needs to be changed it must be done via Cougar Trail.
• A grade that has been pending for more than 30 minutes must be exported again.
• If you experience difficulties exporting a grade, check with your WebCT administrator.
• After you submit you MUST go back into WebCT to verify that they were received successfully by SIS.

Submitting grades via WebCT is a two-step process

Step 1. Submit the grade via WebCT to SIS
Step 2. Verify that the grade submission was successful

Step 1: Submitting grades via WebCT

1. From the Control Panel, click Manage Course, and then click Manage Students.
   
   
   
   
   
2. The Manage Students screen appears.
   
3. Under Actions, from the Options: Advanced drop-down list, select Export midterm grades or Export final grades and click Go.
   
   The Export Grades screen appears.
   
4. Select the students whose grades you want to export:
• To select all students, in the table heading row, select the check box.
• To select specific students, select each student.
5. Click Export midterm grades or Export final grades.
6. A confirmation screen appears.
   NOTE: You can only export grades once per student.
   
   

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Step 2. Verify that the grade submission was successful

The second step, in submitting grades via WebCT, is to verify that the grades were successfully submitted.

1. To verify the submission go into the gradebook (Control Panel --> Manage Course --> Manage Students)
2. As before select Export midterm grades or Export final grades from the Options: Advanced drop-down list, and click Go.
3. The submitted students will now appear in the lower table entitled "List of students with grades that cannot be exported."
4. Look to the Reason column for verification of the submission.
   • Pending: The name will remain there as pending until the grade has been successfully received by SIS.
   • Success: The grade for this student has been successfully submitted to SIS

NOTE: WebCT will try to reach SIS for 30 min. If it cannot submit the grade during that time the student will move back to the top table will an error message "Export again due to no response." If you receive this message contact the WebCT Administrator immediately.