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Manager of Archival Processing

Special Collections, Addlestone Library, College of Charleston


Reporting to the Head of Special Collections, the Manager of Archival Processing  provides intellectual access and processing for Addlestone Library archival collections. Under the supervision of the Head of Special Collections, the Manager of Archival Processing is responsible for the design and implementation of accessioning and processing workflows for managing and making available the materials in these collections. This position supervises students, staff, and temporary and grant funded positions assigned to processing collections. The Manager also participates in establishing priorities for the archives and manuscripts unit and supports Special Collections through participation in the creation of strategies, standards and programs.


Processing and Intellectual Access for Archival Collections                         (60%)

  • Coordinates accessioning and processing of traditional and born digital material into Special Collections
  • Arranges, describes, and catalogs archival collections in all formats
  • With the Head of Special Collections, continues the improvement of strategies for streamlining processing to increase access to collections
  • Prepares finding aids, guides, and other descriptive access tools, including the creation of EAD-encoded finding aids
  • In consultation with the Head of Special Collections, sets processing priorities in accordance with established goals and develops processing plans for individual archives and manuscripts collections
  • Assures appropriate physical housing and storage of collections
  • Identifies and refers items as necessary for preservation treatment
  • Participates in projecting and developing plans for physical space and facilities for the archives and manuscripts collections
  • Participates in grant and donor funded projects
  • Evaluates research value of collections with special focus on identifying sensitive and restricted materials
  • Identifies duplicate and extraneous material in unprocessed collections and refers for disposition decisions
  • Works with the Digital Scholarship Librarian on digitization and description of materials for inclusion in the Lowcountry Digital Library

Project & Staff Management                                                                          (30%)

  • Supervises student, temporary and grant funded processing staff and projects
  • Trains and assesses performance of student staff and interns assigned to processing
  • Sets goals for individual staff members to achieve processing priorities
  • Works with staff to ensure that goals are met and to resolve issues that arise

Library and College Affairs                                                                 (10%)

  • Serves as library liaison to academic departments
  • Undertakes research and/or professional development related to professional and scholarly interests
  • Participates in library-wide planning and decision-making
  • Serves on library, College and professional committees, elected or assigned


  • MLS from an ALA-accredited institution, or equivalent degree
  • One or more years of professional archival processing experience
  • Demonstrated knowledge and experience with processing, arrangement and description of personal papers, organizational records, and other special collections through completed finding aids
  • Knowledge of DACS, EAD and other relevant descriptive standards (DublinCore, MODS, MARC21, etc.)
  • Evidence of effective project planning, management, and completion
  • Evidence of interpersonal and communication skills, initiative and flexibility
  • Ability to meet deadlines and ensure regular workflows
  • Ability to meet a high standard of quality of work independently and expeditiously
  • Ability to coordinate, schedule, and handle heavy workloads
  • Ability to work in a team environment
  • Ability to safely move carts and book/flatbed trucks loaded up to 100 pounds; lift and bend with boxes or volumes weighing up to 40 pounds; carry large/awkward map carriers; climb and reach on step stools and rolling ladders; handle dollies and metal trucks
  • Understanding and commitment to nationally-accepted standards, tool and best practices in the field of archival science


  • Experience using content management systems, such as WordPress
  • Experience with digital asset management systems, such as CONTENTdm
  • Experience with digitization of materials in a variety of formats
  • Knowledge of historical research methods
  • Knowledge of archival conservation and standards
About the College of Charleston

Founded in 1770, the College of Charleston is a public liberal arts and sciences university located in the heart of Charleston, South Carolina.  The College of Charleston serves approximately 10,000 undergraduates and 1,500 graduate/certificate seeking students with more than 100 majors and minors.  In 2012, Charleston was ranked #1 City in the World by Condé Nast Traveler and 5th among U.S. mid-sized cities for jobs by Forbes Magazine.

The College of Charleston is an Equal Opportunity, Affirmative Action Employer and strongly encourages applications from women, minorities, and persons with disabilities.

The College of Charleston Libraries are comprised of the Marlene and Nathan Addlestone Library, the Avery Research Center for African American History and Culture, the John Rivers Communications Museum, the Marine Resources Library, and the North Campus Library. The combined annual budgets exceed $5.6 million with a staff of 20 librarians and archivists, 30 full time employees, and 35 student and temporary employees.

Salary and Benefits

The salary range begins at $ 46,000 and includes a competitive benefits package.  The position is full time tenure track appointment.

Application Process

Applicants should apply online to  Applications must include cover letter, vita, unofficial transcripts and three references.  Initial review of applications will begin July 15, 2013.