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The purpose of the Student Employer Manual is to provide all employers of College of Charleston students the policies and procedures pertaining to student employment. This manual is broken down into several sections detailing types of employment, the hiring process, international student regulations, taxation and student development programs. Section descriptions: The Student Employment Contact List provides users the names, email addresses, phone numbers and physical locations of each office directly involved in the student employment process. To be used as a quick reference guide, the list of Frequently
Asked Questions provides all employers with answers
to common student employment questions. Types of Employment differentiates between the federal work-study, non-work study, temporary employment opportunities and graduate assistantship programs. The section outlining Job Descriptions and Classification Numbers breaks down the six categories of jobs as recognized for College of Charleston student employees. Complete job descriptions and wage ranges are also included. Posting Job Opportunities details the steps necessary in posting a job via the web as well as the posting service provided by the Career Center. The Application and Interview Process section guides employers through the ever-important process of hiring the right student to meet the needs of your department. Hiring Student Employees – Non-Work Study and Federal Work Study includes information on the hiring process as well as the proper documentation needed for all student employees. Hiring Graduate Assistantships
outlines the specific steps involved in this process from
the award letter, assistantship stipends and the processing
of the Graduate Assistantship International Student
Employment discusses regulations set by the IRS
and INS that are specific to international student employment.
Topics include types of documentation needed to prove employment
eligibility, how to complete the IRS Forms W-4 and 8233 as
well as the INS Form I-9. The section on INS and IRS Documentation breaks down various portions of the IRS Forms W-4 and 8233 and the INS Form I-9. Information is provided on the proper way to complete all of these forms as well as acceptable documentation that may be used to verify citizenship. Timesheets and Pay Checks thoroughly explains the record keeping and payment process of all student employees including direct deposit. As employers, you are providing valuable work experience and leadership to your student employees. Developing Student Employees outlines various ways to help foster your employees “work education” including training methods, work expectations and evaluation. Disciplinary Action and Grievance Procedures are discussed in detail should a student or employer decide to terminate employment and/or file a complaint.
Acronym Codes WS - Work Study
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