Student Employment Manual: Section 11.0

Career Center

Students

Section Eleven: International Student Employment

Policy #11.0

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Students who are not United States citizens are eligible to work on-campus a maximum of 20 hours per week during periods of enrollment and a maximum of 40 hours per week during periods of non-enrollment such as spring break and summer vacation. Students employed by more than one department should note that total hours per week is the total amount of hours worked at all jobs.

The number of hours international students work for each time period are recorded and submitted to the Student Employment Programs Coordinator. Students exceeding the allotted amount will be notified via their supervisor of this infraction. Continued over work will result in the student’s employment being in jeopardy, as the USCIS will consider them out-of-status if this behavior continues.

When a student begins to exceed the guidelines, a series of memos will be sent to the employer.

They are:

First Offense – This correspondence outlines the College’s policy as well as the policy and procedures issued by the USCIS.
Second Offense – This document is sent to the employer as well as the department chair/director. The student is required to now visit the Student Employment Programs Coordinator to discuss the matter as well as complete an “Hours Worked” agreement. This agreement will be put in the student’s permanent employment file.
Third Offense – A letter of termination is sent to the student, employer and department chair/director.

Proper Documentation

In order for an international student to be employed on-campus, they must possess the following documentation before they begin working.

Social security card issued by the Social Security Administration
Valid F1 or J1 visa
INS Form I-20
Completed IRS Form W-4 or 8233

When submitting employment contracts for international students, copies of the above documentation must be submitted along with a completed SEAF, USCIS Form I-9 and IRS Form W-4 or 8233*

An international student wishing to apply for financial assistance and participate in the FWS program must be a citizen of the United States, resident of the Trust Territories of the Pacific Islands or eligible for permanent residency.

An international student wishing to secure FWS employment must have immigrant status and be permanent residents of the United States. Permanent resident hold most rights and privileges held by citizens of the United States and are, therefore, eligible for federally funded aid.

*IRS Form 8233 applies only to those students who fall under a tax treaty agreement formulated between their country of origin and the United States. Students are to see Publication 901: U.S. Tax Treaties.

It is not the responsibility of the employer nor the Office of International Education and the Career Center to provide guidance for these students. This form is to be completed in lieu of an IRS form W-4 if the student is eligible and they choose to do so.

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