1. Check One – Check “hire”.

2. Name - Enter the student's full name, given name. If a student goes by a nickname, please do not enter this on the SEAF, as it will delay processing.

3. SSN – Enter the student’s social security number here. International students must have a number from the Social Security office. 902-**-**** numbers will not be accepted.

4. Permanent Address - This is where the student will receive their W-2 Form.

5. Local Address - School address, phone and email for local correspondence from my office. Please note, residence hall room numbers are not local addresses.

6. Local Phone - This is required information that the student must enter. Local or long-distance cell phone numbers are also acceptable.

7. Email - The email address entered here is the student’s primary point of contact.

8. Citizenship Information - Confirm student’s citizenship information and provide necessary information at the proper blank if internation.

9. Employing Department Name - Enter the name where the student will be employed.

10. Classification # - Refer to the Job Classification codes for appropriate number.

11. Department Contact - Enter the name of the person who may be called if there are any questions about this student. This may not be the person directly supervising the student.

12. Phone # - Enter the phone number where the Department Contact may be reached.

13. Type of Employment - Mark the appropriate line for all students who are being hired, non-work study or work study.

14. Hourly Rate - Enter the rate at which the student is going to be paid per hour. Minimum wage is $5.15.

15. Hours/Week - Enter the number of hours expected to work per week. This is a required field for all types of employment types.

16. Estimated Earnings - Enter the amount the student is expected to earn during their employment. This is only an estimate, this is not a binding nor guaranteed amount.

Please note that effective August 23, 2004, the College of Charleston, in compliance with the FairPay ruling of the the Fair Labor Standards Act, will no longer pay student employees via a salary or lump sum method. All student employees hired on an SEAF must be hired as hourly employees.

17. Effective Date - Enter the actual date on which the student is hired to work in your department.

18. Begin Date - Enter the date in which the student is to begin work with your department. Effective and begin dates may be the same.

19. End Date - Enter the date in which the student's employment will end.

20. 6 Digit Account # - Enter the appropriate account number in which the funds are to be distributed from. Please note that 75% of WS earnings are set-up to be taken from a particular account. The remaining 25% comes from the departmental account.

21. 4 Digit Labor Object Code - Enter the appropriate account to be charged. 1301- FWS, 1302 – NWS.

22. Estimated Earnings - Enter the appropriate earnings in this box.

23. Percent - Enter the percentage your department is responsible for paying. All NWS and are paid 100% from the departmental account, FWS and SETA adheres to the 75/25.

24. Department Contact Signature - Employer signs and dates.

25. Department Chair Signature - Only needed if the internal procedures within the department require it.

26. Grant PI - A signature is required by the Grant's Principle Investigator if the monies being used to fund a student's employment is from a grant.