All departments must submit a valid and current INS Form I-9 for each student employee. These documents are stored in the Student Employment Office within the Career Center for at least five years.

Additional information on INS regulations may be found at http://uscis.gov/graphics/index.htm.

Completing the INS Form I-9

If the student was previously employed by the College of Charleston after June 1, 1987, FWS or NWS, an I-9 must be on file in the employing department. Please note, as of July 1, 1999, the student’s original I-9, along with copies of proper documentation, must be sent along with the SEAF to the Student Employment Programs Coordinator for processing. As of this date, no original I-9 forms will be filed with the employing departments.

The Career Center tracks the submission of I-9s. If a SEAF is received and no I-9 is on file, the information is considered incomplete and will be returned to the employing department.

The student must first read the instruction sheet prior to completing the I-9 form. Section 1 is to be completed and signed by the student being hired. Section 2 is to be completed and certified by the employing department. To complete Section 2, the student is required to produce a document from "list A" which establishes identity and employment eligibility OR produce one document from "list B" which establishes identity AND one document from "list C" which establishes employment eligibility.

Employers cannot specify which document or combination of documents is to be produced. Employers are required to inspect documents to verify and record the following:

1. Authenticity of documents - facsimiles are not acceptable; the document must be valid.


2. Recording document identification, document ID number and expiration date (if any). If there is not an expiration date, mark N/A in the blank.