| 1. |
Can a student have a non-work study
and Federal work study job at the same time?
No. Funding for a student’s employment can only come
from one source at one time. If a student is using their
Federal work study award and over earn, only then may funding
sources be switched to non-work study. |
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| 2. |
How many hours may a student work per week?
International students may work 20 hours/week during the
academic year and 40 hours/week during periods of non-enrollment
such as holiday breaks and summer.
Non-international students are limited to 40-hour workweeks.
It is recommend that students work no more than 15-20 hours/week
in order to insure proper academic progress |
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| 3. |
Where do I get the forms I need to hire a student?
All forms are available through the Career Center. The IRS
Forms W-4 and 8233 as well as INS Form I-9 are also available
on the Career Center’s web site at www.cofc.edu/~career
under On-Campus Part-Time Jobs. |
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| 4. |
What kind of identification do international
students need for on-campus employment?
All international students must possess a valid social security
card or taxpayer identification card, valid visa as well
as INS Form I-20. Copies must accompany the student’s
INS Form I-9. |
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| 5. |
Does a student have to be enrolled
during the summer to work?
No. Students do not have to take classes during the summer
in order to be employed, however, they must be registered
for the following fall semester. |
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| 6. |
What do I do when a student graduates
and I want to continue their employment?
Once a student graduates, they are no longer eligible for
student employment. Therefore, you must contact Human Resources
and initiate a temporary appointment. Note - plan ahead
as this takes longer to process due to the number of signatures
required for employment. |
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| 7. |
Who monitors a student’s earnings?
The employer. |
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| 8. |
How do I know when a student over
earns their Federal work-study award?
By keeping track of a student’s earnings, you should
know when the student has over earned their award. You will
also be notified via the Career Center that the student’s
employment status has been switched from Federal work-study
to non-work study. |
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| 9. |
How do I know if a potential employee
has Federal work-study?
Each student is sent an award letter from the Office of
Financial Assistance stating what their award is per semester.
If this student has lost this letter, they can either contact
Financial Assistance again or the Career Center. |
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| 10. |
What do I need to do if I want to
give my student a pay raise?
Complete a new SEAF, mark “change” and indicate
what that change is on the line provided. Also include the
student’s name, social security number, new student
hourly rate and the date in which this change is to go into
effect. |
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| 11. |
What is the difference between salary
and lump sum payments?
A salary payment is an equal payment each pay period based
on the total expected earnings. For example, a student earning
$500 over five pay periods will receive a salary of $100
each pay period. Whereas, a lump sum payment is a one-time
payout, in full, to the student at the end of their employment. |
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| 12. |
What happens if my student gets hurt
on the job?
All students are eligible for Workman’s Compensation,
but are not guaranteed coverage. If a student is injured,
contact Health Services to initiate medical care and Human
Resources who will file the claim. |
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| 13. |
What type of visa must an international
student have to be employed on-campus?
F1 or J1. |
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| 14. |
When does an international student
complete an IRS form 8233?
International students coming from a country that has a
tax treaty agreement with the United States are the only
ones eligible to complete this form. This form is not mandatory
and is to be used in lieu of the IRS Form W-4. Students
may find out their eligibility by consulting IRS Publication
901: U.S. Tax Treaties. |
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