BLANKET PURCHASE AGREEMENTS (BPA) are "charge accounts" issued for a specific period of time and used to purchase small quantities of miscellaneous recurring goods/services. Call limits for any call(s) per day will be $2,500.00. BPA's will normally be issued to three vendors (if available) with similar goods/services. Calls for the goods/services will be rotated between vendors to spread business. are "charge accounts" issued for a specific period of time and used to purchase small quantities of miscellaneous recurring goods/services. Call limits for any call(s) per day will be $2,500.00. BPA's will normally be issued to three vendors (if available) with similar goods/services. Calls for the goods/services will be rotated between vendors to spread business.

REQUIRED INFORMATION FOR A BPA

To be submitted by requisition (electronically or on COLLEGE OF CHARLESTON REQUEST form).

1. SOURCE: Requested vendor, if anticipated needs will exceed $2,500 per year, provide three potential sources.

2. DESCRIPTION OF GOODS/SERVICES: general description

3. PERIOD: dates agreement is to be in effect, must terminate at end of fiscal year.

4. TOTAL DOLLAR VALUE: your anticipated dollar amount to be encumbered for the period of the agreement. Additional money may be added.

5. AUTHORIZED CALLER(S): Full name(s) of the person(s) authorized to purchase under this agreement. Please note that the pick up of the material can be delegated, but only authorized persons may issue call numbers.

BPA COMPLIANCE

A. BPA's will be audited for compliance with guidelines.

B. The total dollar value of a BPA may not be exceeded. If invoices are received which exceed the departments encumbered funds for that BPA, it will be treated as an unauthorized purchase. The dollar value of a BPA may be increased by submission of a change order or memo at which time the Call Log/Invoices will be reviewed.

 

BLANKET PURCHASE ORDERS: (BPO) are pre-competed by soliciting quotations or bids and are generally for specific goods/services needs that will exceed $2,500 annually. BPO calls are not limited to $2,500., however different levels of competition are required for different dollar amounts. BPO's are limited to the dollar ceiling competed.

REQUIRED INFORMATION FOR A BPO

To be submitted by requisition (electronically or on COLLEGE OF CHARLESTON REQUEST form).

1. DESCRIPTION OF GOODS/SERVICES: clear and accurate specifications are required for competition. If you are requesting a BPO to a State or College term contract vendor - give contract number if known.

2. PERIOD: dates agreement is to be in effect, ordinarily terminating at end of fiscal year or at expiration of per-established contract period.

3. TOTAL DOLLAR VALUE: funds you are encumbering for the purchase of the described goods/services and a good estimate of the annual usage ($).

4. AUTHORIZED CALLER(S): full name of the person(s) authorized to purchase under this agreement. Please note that the pick up of the material can be delegated.

5. SOURCE: suggested vendor, provide a minimum of three potential sources for required goods/services or name of State or College term contract vendor if known.

BPO COMPLIANCE

A. BPO's will be audited when requests to increase are received.

B. The total dollar ceiling of a BPO may not be exceeded. Requests for increases up to the ceiling will be honored. If all calls are in compliance with contract terms and dollar ceiling has not been exceeded, the BPO will be increased.