All procurement actions by the College of Charleston, regardless of the funding source, are subject to control by the South Carolina Consolidated Procurement Code and the Budget and Control Board. Authority to make all purchases and to enter into all procurement related contracts is delegated by the President to the Director of Procurement and the staff of the Procurement Office, except for the following specific exclusions and responsible parties listed below:
-Copyrighted Print and Non-Print Library Materials (Dean of Libraries)
-Travel, under Travel Authorization (Controller)
-Bookstore and Campus Shop Resale items (Bookstore Manager)
-Classified and Unclassified Employee Costs (Director of Personnel)
-Construction/Permanent Improvement Projects (Director of Physical Plant)
-Acquisition/Disposal of Land and/or Buildings (Director of Facilities Planning)
-Architectural and Engineering Services related to a Permanent Improvement Project (Director of Facilities Planning)
-Real Property Leases through State Real Property Management (Director of Facilities Planning)
Authority to Contract: The President, Senior Vice President for Business Affairs, Director of Procurement and designated Procurement Officers are the only persons authorized to bind the College by contract. A properly executed purchase order constitutes a contract that is binding on the College and the supplier. The purchase order is the contractual method the College uses to purchase supplies, services, and equipment unless specifically exempted.
Procurement Law: The South Carolina Consolidated Procurement Code governs the expenditure of all funds regardless of source unless specifically exempted. As an agency of the State of South Carolina the College of Charleston is required to adhere to and abide by the Procurement Code and its implementing regulations. Copies of the code and regulations are maintained in the office of each Procurement Officer. Where a procurement involves the expenditure of federal assistance or contract funds, the College is required to comply with the federal law and authorized regulations that are applicable even if not presently reflected in the South Carolina Consolidated Procurement Code.
Certification: The Division of General Services of the Budget and Control Board has certified the College of Charleston to make direct purchases of up to $300,000 for goods and services, and consultant services; $200,000 for Information Technology equipment and services. Certification also covers direct purchases of up to $50,000 for construction services. Purchases above this amount are made by the Division of General Services through the Materials Management Office in Columbia, SC or The Information Technology Management Office in Columbia, SC.